Employee PINs

Requiring Employee PINs is a security measure to prevent a person from clocking in for the wrong employee or from accessing another employee’s sensitive information. 

Employee PINs are used to secure access to the mobile app’s clock screen. In other words, the employee must enter their PIN in order to clock in or out or view their self-serve reports.

Specifically:

• Employee PINs are only required when the “Require Employee PINs” device setting is enabled. 
• On the mobile application, when “Require Employee PIN” setting is enabled, the employee will be prompted for their PIN before they can access the clock in/out screens and view their self-serve reports
• PINs can be reset by an organization admin
• If the “Allow PIN Changing” device setting is enabled, employees can also change their PINs during clock in/out

To Set or Reset an Employee’s PIN

When an organization admin sets or removes a PIN, it will immediately be updated on all devices (when the device has internet access)

On the web app:

1. Log in to the Toolr Time Clock web app https://app.mytoolr.com using your Organization ID and password

2. In the top left navigation, click on People tab

3. Select the Employee you would like to reset the PIN 

4. In the top right corner, click Edit Person 

5. Under the “Access Control” section, you can SET or “Remove Existing PIN”

6. Click Update

On the mobile app:

1. Make sure the device has the “Account Management” setting enabled

2. Click on the Settings tab

3. Click on the Employees section

4. Select the employee you wish to set or remove their PIN

5. Click Edit

6. Scroll down and you can SET or “Remove Existing PIN”

7. Click Save Changes