TABLE OF CONTENTS

• Introduction
• Managing Employees
• Employee Properties

Introduction

Employees are the cornerstone of Toolr Time Clock. Employees can clock in and out, and you can run reports on the time employees spend on the clock. This section will help you understand how to map your business personnel to the Toolr Time Clock system.

Managing Employees

Managing employees is easy and can be done on either the web app or on a device with the "Account Management" setting enabled. To learn more about how to manage employees within Toolr Time Clock, we have prepared the following guides

• How to add a new employee
• How to edit an existing employee
• How to delete an employee

Employee Properties

An Employee in the Toolr Time Clock app can have the following properties:

First Name - First name of the Employee. This will present on all clock screens and reports applicable to the Employee.

Last Name - Last name of the Employee. This will present on all clock screens and reports applicable to the Employee.

Middle Initial - Middle initial of the Employee.  This will present on all clock screens and reports applicable to the Employee.

Employee ID - This is a numeric employee ID. This will present on reports.

Hourly Pay Rate - The pay rate for the Employee, represented in the Organization’s currency. If this value is defined, the system will automatically calculate the wages on all reports. 

Department  - Plus Tier feature - The department for the employee. This allows for filtering on the Roll Call feature and is presented on certain exported reports. 

Manager Name - Plus Tier feature - The name of the employee’s manager. This allows for filtering on the Roll Call feature and is presented on certain exported reports.

Phone - The phone number for the employee. 

• This is only visible to organization administrators on the Web App or on the Mobile App for devices with “Account Management” permissions enabled. 
• On the Mobile App for devices with “Account Management” permissions enabled, organization admins can directly open a phone call dialog with the employee.
• This value must be set to “Send Code & Instructions via SMS” during the Add Employee process
• See section “Setting up Employee Device” for more information

Note - Note associated with this employee. This is presented on certain exported reports.

PIN - The “personal identification number” for the employee. Requiring Employee PINs is a security measure to prevent a person from clocking in for the wrong employee or from accessing another employee’s sensitive information.

• See section “Employee PINs” for more information

Active/Inactive Status - Toggle to set an employee as active or inactive.

• See section "Active vs Inactive Employees" for more information