Active vs Inactive Jobs

Created by Support Tech Team, Modified on Wed, 27 Dec 2023 at 06:03 PM by Support Tech Team

All Toolr Time Clock plans include an unlimited number of Jobs. Use them however you wish to help organize employee's time spent!


Q: What does it mean to have an “active job”?


An active job is a feature of Toolr Time Clock to mark a Job as either active or inactive. The only difference between active and inactive is that: an active Job will be listed on the clock in/out screens, thus can be selected by an Employee when they clock in or out, whereas an inactive Job will not be visible on any clock in/out screens, thus cannot be selected by an Employee while they're clocking in or out. Admins also cannot select an inactive Job when they're creating manual Time Entries.


If you want a Job to show up on the Employee's clock in/out screen, make sure you have the "Job Selection" Device setting enabled. If a Job is active, it will be available to choose when the Employee goes to clock in/out. If the Job is inactive, it will NOT be available to choose when the Employee goes to clock in/out.  



Q: Can I still run reports for inactive jobs?


You bet! We understand that even though an Job is inactive, it’s an important feature for accounting/payroll to still be able to run historical reports for those Jobs. 


Inactive Jobs will automatically be shown on all respective reports. 



Q: How do I mark a Job as active or inactive?


Making an Job active or inactive is easy! 



Steps on the web application:


1.  Log in to the Toolr Time Clock web app https://app.mytoolr.com using your Organization ID and password


2. On the left navigation, navigate to the Jobs tab


3. If you’re looking to mark inactive Jobs as active, make sure you have the “Show Inactive” toggle enabled


4. Select the Job you wish to mark active/inactive


5. Click Edit Job


6. Enable/disable the Active toggle


7. Click Save



Steps on the mobile application:


1. Make sure the device has the “Account Management” setting enabled


2. Click on the Settings tab


3. Click on the Jobs section


3. If you’re looking to mark inactive Jobs as active, make sure you have the “Show Inactive” filter enabled


4. Select the Job you wish to mark active/inactive


5. Click Edit


6. Scroll down and toggle the Active option


7. Click Save Changes




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